General Data Protection Regulation came into force on the 25th May 2018. Since then, businesses have been working hard to ensure their processes are compliant. Primarily by following the guidelines of GDPR data protection to protect their customers. If you’re still in the process of GDPR compliance software, this guide will help you to prepare with the key points that you need to know.
What is GDPR Data Protection?
GDPR stands for General Data Protection Regulation. It is a regulation set by the European Union, designed to protect EU citizens. As a result, any business that collects data from EU citizens will have to comply with GDPR.
The premise behind GDPR data protection is to stop the misuse of data and to allow individuals to have more control over their data. As well as this, the regulations call for more transparency surrounding data processing and control.
Importantly, companies that fail to comply with the regulations face a fine. The penalty can be as high as €20 million or 4% of the global annual turnover of the organisation, whichever is greater.
GDPR Data Protection – Five Things You Need To Know
Data protection is not to provide your business with more admin; it is designed to keep your customers safe. By complying with GDPR, you show your customers that you care. In turn, they may be willing to conduct more business with you.
Firstly, you need to check your processes for how and why you collect data. It is also essential to check whether all of the data you collect is absolutely necessary. GDPR data protection will require you only to obtain the data that you need. As a result, you will need to explain what data you collect and why.
For GDPR data protection, you need to store data safely. Encrypt and secure all personal data. Consequently, this will mean making sure personal data is not stored on USB sticks or also on unsecured web servers, for example.
GDPR data protection may require you to appoint a Data Protection Officer, depending on the size and type of organisation. Even if you do not need a responsible person, it may be a good idea to have at least one GDPR-trained person in your organisation. However, it is essential that everyone in the organisation know that they are responsible for keeping data safe.
Any data that you no longer need or customers request you to remove; you should handle with care. Furthermore, you will need to set up a safe and efficient method of removing data securely.
Need help with GDPR data protection?
At Low Cost GDPR, we can help you to become GDPR compliant with our easy to use GDPR templates. Our templates come with full instructions to help you to prepare your GDPR documents. Simply get in touch to find out more.